General Information

Federal Policies

FERPA

The Family Educational Rights and Privacy Act (FERPA) is the federal law that governs the release of and access to student education records. These rights include:

1. The right to inspect and review your educational record within a reasonable time after the College receives a request for access. If you want to review your record, contact the Office of Student Services to make appropriate arrangements.
2. The right to request an amendment of your educational record if you believe it is inaccurate or misleading. If you feel there is an error in your record, you should submit a statement to the Director of Student Services, clearly identifying the part of the record you want changed and why you believe it is inaccurate or misleading. The Director will notify you of the decision and advise you regarding appropriate steps should you disagree with the decision.
3. The right to consent to disclosure of personally identifiable information contained in your educational records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with “legitimate educational interests.” A school official has a legitimate educational interest if the school official has “a need to know” information from your education record in order to fulfill his or her official responsibilities. Examples of people who may have access, depending on their official duties, and only within the context of those duties, include college faculty and staff, agents of the institution or who serve on official institutional committees, and representatives of agencies under contract with the College.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA.

UA Cossatot prohibits release of student record information without the student’s expressed, written consent. Schools may disclose, without consent “directory” information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. Schools must inform eligible students about directory information and allow students a reasonable amount of time to request that the College not disclose directory information about them. To do so, you must complete a “Request for Non-Disclosure of Directory Information” form, which is available from the Office of Student Services. Please note two important details regarding placing a “No Release” on your record:

• UA Cossatot receives many inquiries for directory information from a variety of sources outside the institution, including friends, parents, relatives, prospective employers, the news media, and honor societies. Having a “No Release” on your record will preclude release of such information, even to those people.
• A “No Release” applies to all elements of directory information on your record. UA Cossatot does not apply a “No Release” differentially to the various directory information data elements.

Schools must notify eligible students of rights under FERPA. The actual means of notification (letter, catalog, website) is left to the discretion of the College. For a copy of the Act, more details about your rights, or additional information on College policies related to the Act, please refer to the Office of Student Services or visit the website at www.cccua.edu/student-life.

Questions concerning FERPA should be referred to the Office of Student Services.

Title IX

Title IX of the Education Amendments of 1972 states:

“No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance.”

Implementing Regulations at:  20 U.S.C. § 1681 & 34 C.F.R. Part 106

Title IX protects the college community from sexual discrimination, harassment and misconduct in a school’s education programs and activities. Title IX protects the college community in connection with all academic, educational, extracurricular, athletic and other college programs, whether those programs take place on college property, in college transportation, as a class or training program sponsored by the college, or at another location or elsewhere.

All complaints or concerns about conduct that may violate policy should be submitted to the Title IX Coordinator, Title IX Assistant Coordinator or to a Title IX Deputy either in person or by calling 1-800-844-4471.

• Coordinator, Suzanne Ward
• Assistant Coordinator, Kelly Plunk
• Title IX Awareness & Outreach, Erika Buenrrostro
• Nashville Campus Deputies
  • Addison Hill
  • Rachel Barfield
• Ashdown Campus Deputies
  • Holly Norman
  • Sheila McCandless
• De Queen Campus Deputies
  • Jocelin Galvez
  • Lizz Garza

UA Cossatot has a no-tolerance policy regarding retaliation for reporting, providing information, exercising one’s rights or responsibilities, or otherwise being involved in the process of responding to, investigating, or addressing allegations of Title IX. Individuals taking part in retaliation, intimidation, threats, coercion, or discrimination, undertaken or attempted either directly or by someone acting on behalf of another, will be subject to immediate disciplinary action.

Filing a Report with Local Law Enforcement

In some instances, sexual misconduct may constitute both a violation of college policy and criminal activity. The college grievance process is not a substitute for instituting legal action. The college encourages individuals to report alleged sexual misconduct promptly to campus officials and to law enforcement authorities, where appropriate. Individuals may also contact any of the following for assistance in filing a report with local law enforcement:

Campus Police Officers

De Queen – Monte Stringfellow
Cell Phone:  870-582-5639

Nashville – Hector Cortez
Cell Phone:  870-582-5743

Ashdown – Jason Curtis
Cell Phone:  870-582-6809

Local City Police Department

De Queen Police Department
220 N. Second Street, De Queen, AR 71832
870-642-2213 or 911 for emergency

Nashville Police Department
426 Main Street, Nashville, AR 71852
870-845-3434 or 911 for emergency

Ashdown Police Department
745 Locust Avenue, Ashdown, AR 71822
870-898-5640 or 911 for emergency

Student and Visitor Responsibility to Report

Students and visitors to the college are strongly encouraged to report allegations of discrimination, harassment, retaliation and sexual misconduct to the Title IX Coordinator, Assistant Coordinator, or a Title IX Deputy. A report should be made as soon as possible after the incident in order to facilitate an effective response. The longer a report is delayed, the more difficult it will be for the college to investigate. Reports may be made by the person experiencing the misconduct or by a third party, such as a witness or someone who is told of the misconduct.

Mandatory Employee Reporting

In order to enable the college to respond effectively and to proactively stop instances of discrimination, harassment, retaliation and sexual misconduct, all employees must, within 24 hours of receiving information regarding a potential violation of this policy, report information to the Title IX Coordinator, Assistant Coordinator, or a Title IX Deputy. Only employees who are statutorily prohibited from reporting such information (e.g., licensed health-care professionals) are exempt from these reporting requirements.

Off-Campus Conduct

Conduct that occurs off campus can be the subject of a complaint or report and will be evaluated to determine whether it violates policy. Allegations of off-campus sexual misconduct are of particular concern and should be brought to the college’s attention.

Confidentiality

Subject to the other provisions of this policy and the requirements of law, every possible effort will be made to ensure that all information received as part of the college’s Complaint/Grievance Procedure is treated discreetly. All parties to the complaint are required to maintain the confidentiality of all information received during this process. However, it is not possible to guarantee that all complaints will remain confidential because of the college’s obligation to investigate allegations of misconduct. All requests to maintain confidentiality shall be directed to the Title IX Coordinator who has the authority to make such determinations.

Except as compelled by law or in the interest of fairness, just resolution or health and safety considerations, disclosure of information contained in complaints, their substance, procedures and the results of investigations will be limited to the immediate parties, witnesses and other appropriate officials. Limited disclosure may also be necessary to conduct a full and impartial investigation.

Availability of Counseling and Advocacy

Counseling and other mental health services for victims of sexual assault are available in the community. Students who are victims of sexual assault should immediately contact UA Cossatot Police.

Community mental health agencies, counselors, and psychotherapists in private practice can provide individual and group therapy. Women’s shelters or domestic violence and rape crisis programs may assist in making referrals for individual counseling and support groups and identifying non-counseling campus and community resources that may be of additional help and service as a victim advocate upon request.

Pregnancy and Postpartum

Students requesting accommodations for pregnancy or postpartum must follow the Disability Services procedure for requesting academic accommodations.

Drug-Free School Policy

Public law 101-226 requires that as a condition of receiving funds of any other form of financial assistance under any Federal program, an institution must certify that it has adopted and implemented a program to prevent the unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees.

Alcoholic beverages, controlled substances/illicit drugs, or persons under the influence are strictly prohibited on school premises. Any violation of this regulation will result in expulsion.

State Policies

Tobacco-Free School Policy

Adhering to ACT 734 of the 2009 General Assembly all UA Cossatot property is a tobacco-free zone. State law provides a fine between $100 and $500 for each offense.

Act 562

The 2017 General Assembly has approved certain persons to carry concealed firearms on college campuses. Contact UAC Police for the most recent information.

UA Cossatot Policies

Sex Offender Notification

In accordance with University of Arkansas System Policy 525.1 and UA Cossatot Policy 535, notification of staff and students of the presence of a registered sex offender will follow these general guidelines. 

Campus Notification applies to all offenders required to register under Act 989. The plan will include the following: Offender’s name and risk level, scope of notification, date of notification, how the notification took place, names of those who prepared the plan and date the plan was made.

Each offender is assigned a risk level assessment for his/her potential to re-offend. This assessment is determined using a procedure by which an offender’s history and characteristics are reviewed in order to assign the offender to one of three levels of risk of re-offense, which helps determine the plan of action for the offender’s community notification.

Students who fail to register as a sex offender with UA Cossatot when required to do so by law will be subject to immediate arrest and expulsion. Information regarding all public notices of level three and level four sex offenders who are registered with UA Cossatot is available on the college website.

Process For Notification

1. Upon notification by the offender, the level of offense will be confirmed using the Arkansas Crime Information Center (ACIC) website www.acic.org.
2. A meeting of the Community Notification Committee will be convened within 5 business days of notification by the offender to discuss plans for notification.
3. Notification of staff and/or students will be determined based on the level of the offense.
4. A meeting will be scheduled with the offender and the administrator on the campus to be attended. The administrator will present the written plan of notification and any limitations placed on the offender while attending the college.
5. If notification of staff and/or students is deemed prudent, notification will be given to the campus community within 5 business days of the Community Notification Committee meeting

Levels Of Offense And Notification Plan

LEVEL 1: Low risk individuals with no prior history of sexually acting out, strong antisocial tendencies, sexual compulsions or psychological factors impairing judgment.

Level 1 Notification:  Notification will be given to the UA Campus Police and the Community Notification Committee.

LEVEL 2: Typically, offenders in this category have a history of sexual offending where notification inside the home is insufficient. Community notification requires notice to the offender's known victim preference and those likely to come into contact with the offender. If the level two offender was 18 or older at the time of the crime and the victim was 14 or younger at the time for the crime, this offender should appear on the website information.

Level 2 Notification:  Notification will be given to the UA Campus Police and the Community Notification Committee. Notification will be given to persons of known victim preference that may likely come in contact with the offender.

LEVEL 3: Typically, offenders in this category have a history of repeat sexual offending, and/or strong antisocial, violent or predatory personality characteristics. These are individuals whose offense and criminal history require notification throughout the community.

Level 3 Notification:  Notification will be given to the UA Campus Police and the Community Notification Committee. Notification will be given to all persons attending classes or working on the campus of attendance. Students and employees will be directed to the ACIC website as well as the local law enforcement website to view a photograph and description of the offender.

LEVEL 4: Sexually Violent Predator refers to a person who has been adjudicated guilty of a sex offense or acquitted on the grounds of mental disease or defect of a sex offense that makes the person likely to engage in predatory sex offenses. The designation indicates that the highest and most visible means of community notification is required.

Level 4 Notification:  Notification will be given to the UA Campus Police and the Community Notification Committee. Notification will be given to all persons attending classes or working on the campus of attendance. Students and employees will be directed to the ACIC website as well as the local law enforcement website to view a photograph and description of the offender.

Discrimination, Harassment, Retaliation, and Sexual Misconduct

UA Cossatot is committed to providing an environment that emphasizes the dignity and worth of every member of its community and that is free from harassment and discrimination based upon race, color, religion, national origin, service in the uniformed services (as defined in state and federal law), veteran status, sex, age, pregnancy, physical or mental disability or genetic information. Such an environment is necessary to a healthy learning, working and living atmosphere. Accordingly, all acts of discrimination, harassment, retaliation, and sexual misconduct are strictly prohibited. (Also, see College Policy 206).

Student Grievances

UA Cossatot does not tolerate actions by students or staff that interfere with student learning and safety. Students have the right to grieve an action by an employee or another student if the action related to improper conduct includes but is not limited to harassment of any kind, bullying, threatening another individual or the college, or terroristic threats. Complaints for issues unrelated to improper conduct may be made to the appropriate Division Chair or program director who then has the ultimate responsibility to resolve the complaint. Steps to be used in a formal, non-grade related grievance can be found in the Student Handbook and Catalog. Refer to Policy and Procedure 206 for Title IX Complaints.

If a student believes an error in a grade has occurred, the student should initiate a review of the grade no later than three business days of grade being posted. If the course is a FLEX or part of a medical program, the student should be initiate a review of the grade within twenty-four hours of the grade being posted.

https://www.cccua.edu/Content/Uploads/cccua/files/Policies%20and%20Procedures/November%20Board%20Approved/COLLEGE%20POLICY%20501%20Student%20Grievances.pdf

STUDENT GRADE APPEAL/GRIEVANCE PROCEDURE

If a student believes an error in a grade has occurred, the student should formally initiate a review of the grade no later than three business days of grade being posted. If the course is a FLEX or part of a medical program the student should initiate a review of the grade within twenty-four hours of the grade being posted.

FORMAL GRADE APPEAL PROCESS

1. The student should submit the grievance petition form, which is available on the website, within the required timeframe to the Vice Chancellor of Academics. The Vice Chancellor will provide the appeal to the Division Chair and faculty member. The completeness and accuracy of the grade will be reviewed by the Division Chair and faculty. The Division Chair will respond to the student in writing of the appeal status within two business days of receiving the appeal.
2. If the student is unsatisfied with the response, the student must submit a second grievance petition form to the Vice Chancellor of Academics within two business days of receiving the response. All information from the initial petition must be included. The Vice Chancellor of Academics has the responsibility to research the situation and will respond to the student in writing within two business days of receiving the student’s request.
3. If the student is unsatisfied and wishes to further appeal, the student should contact the Vice Chancellor of Academics requesting a hearing by the Student Appeals Committee. At the hearing, the instructor and the student may both make individual presentations, and the Student Appeals Committee may ask questions and seek clarification. The committee will make the final decision, and the Vice Chancellor of Academics will provide the final written decision. In the event of a grade change, the final grade will be recorded by the Registrar as directed by the Vice Chancellor of Academics.

STUDENT NON-GRADE GRIEVANCE PROCEDURE

If a student has a complaint regarding processes or practices at UA Cossatot, he or she should discuss such with an instructor, advisor, or department chair. UA Cossatot does not tolerate actions by students, staff, or residents of the College’s service area that interferes with student learning and safety. Students have the right to report actions by an employee or another student if the grievance relates to improper conduct, including but not limited to, harassment of any kind, bullying, threatening another individual or the college, terroristic threats or behavior and other forms of improper conduct that lowers the existence of another person. The college holds a non- retaliation stance for all parties in the event a complaint or appeal is submitted.

If a formal grievance is submitted, as a part of due process, the following steps should be used in any formal complaint or grievance:

1. The student must present the complaint verbally within 5 business days of the alleged incident to the Division Chair or Program Director. The specific complaint and remedies sought should be included.
2. If unsatisfied with the response, the student must present the complaint in written form within 5 business days following the response from the Chair or Director to the Vice Chancellor for Academic Services and include the specific grievance/complaint and specific remedies sought.
3. The Vice Chancellor for Academic Services has 5 business days in which to investigate and respond in written form.
4. If unsatisfied with the response, the student may again appeal within 5 business days to the Vice Chancellor for Academic Services who will refer the appeal to the Student Appeals committee, who must respond in writing within 5 business days.
5. If the student is unsatisfied with this result, a final appeal may be made within 5 business days to the Chancellor, who will hear the complaint and render a decision within 10 business days.

*Interpreters, readers, note-takers, etc., may be requested to assist in the appeals process. Please contact the Disability Services Advisor to request accommodations.

The student should continue required coursework during this process. Any penalties normally assessed during a student’s absence will also be applied during the appeals process. This includes but is not limited to: missed absences, tardiness, late exam penalties, etc.

STUDENT APPEALS COMMITTEE

The Student Appeals Committee exists to review and make recommendations regarding matters of student grievances or grade appeals. Members include the Vice Chancellor for Academic Services, Vice Chancellor of Business Services or designee, two faculty members, one chosen by the student and one by the Vice Chancellor for Academic Services, and a Student Ambassador or a designee.

Student Code of Conduct and Discipline

UA Cossatot is committed to the academic achievement, growth, and development of its students, and 
the wellness and safety of the members of its community. In addition, the College is committed to 
preserving peace, maintaining a civil and respectful academic atmosphere, supporting a moral and 
just climate, and protecting its property and that of its community members. The College, 
therefore, has established this Student Code of Conduct to communicate its expectations of students 
as positive members of the College community and to ensure a fair process for determining 
responsibility and appropriate actions when a student’s behavior may have deviated from these 
expectations. The Vice Chancellor for Academic Services serves as the Dean of Students and holds 
authority for student disciplinary actions. When a violation is reported, the Dean of Students will 
investigate the matter and follow the established procedures for resolution.

Prohibited Conduct
Although not exclusive, the following actions, activities, behaviors, or attempts are expressly 
prohibited:

1. Acts of dishonesty, including but not limited to, the following:
a) Cheating, plagiarism, or other forms of academic dishonesty as described in the College Policy 
532 Student Academic Integrity;
b) Knowingly furnishing or possessing false, falsified or forged materials, documents, accounts, 
records, identification or financial instruments;
c) Having false or misleading information furnished to the College through a third party on behalf 
of the student; and/or
d) Forging, altering, or misusing any College document, record, or instrument of identification.

2. Disorderly or disruptive conduct: violent, abusive, indecent, unreasonably loud, or otherwise 
disorderly conduct (e.g., causes alarm, concern, or nuisance) that interferes with College 
activities, College officials, or with the legitimate activities of any member of the College 
community. While the College provides a public place for discussion, dissent, and demonstration, 
guidelines for the expression of free speech exclude the use of violence, intimidation, disruption 
of classes, takeover of buildings, interference with campus communication, or any other activity 
that interferes with the ability of students, faculty, or staff to perform their work.

3. Sexual misconduct and/or sexual assault: Sexual misconduct refers to physical contact or other 
non- physical conduct of a sexual nature in the absence of clear, knowing and voluntary consent. 
This includes sex-based violence and sexual harassment as defined by College Policy 206. Incidents 
of sexual misconduct that fall within the definition of “sexual harassment” prohibited by Title IX 
will be referred to the Title IX Coordinator.

4. Harassing behavior:  any severe or pervasive verbal, written, or electronic communication  or
action that causes a reasonable person to feel emotionally or mentally distressed or frightened. 
Harassment also includes communication or action that creates an intimidating, hostile, or 
offensive learning or working environment, or as described in the College Policy 206. In some 
instances, insisting upon or badgering an instructor for a grade or grade change may constitute 
harassing behavior under this policy.

5. Discriminatory conduct: any conduct that is directed at a person because of their age, color, 
disability, national origin, race, religion, sex, sexual orientation, gender identity, military 
status, or veteran status that creates an intimidating, hostile, offensive learning or working 
environment, or as described in the College Polices 204, 205, and 206.

6. Stalking: engaging in an intentional pattern of unwanted conduct directed at another person that 
threatens or endangers the safety, physical or mental health, or life or property of that person, 
or creates a reasonable fear of such a threat or action and includes cyber stalking, which is 
defined as any type of stalking by any electronic forum.

7. Intimidation or Violence: threatening to cause harm or behaving so as to cause reasonable fear 
of such harm though actions or communications.

8. Endangering behavior: intentionally, knowingly, or recklessly causing or attempting to cause 
physical harm to any person; behaviors that put self or others at risk of harm

9. Theft: attempted or actual theft of property of the College or property of a member of the 
College community or other personal or public property. This includes theft or other abuse of 
computer facilities and resources, including but not limited to:
a) Unauthorized entry into a file to use, read, or change the contents or for any other purpose;
b)   Use of another individual’s identification and/or password;
c) Use of computing facilities and resources to interfere with the work of another student, faculty 
member or College official;
d) Use of computing facilities to send or view obscene images or content, or to send abusive, 
insulting, or profane messages;
e) Use of computing facilities and resources to interfere with normal operation of the College 
computing and/ or email systems;
f)   Use of computing facilities and resources in violation of copyright laws; and/or
g)   Any violation of the College Policy 465 Acceptable Computer Use.

10. Destruction of Property: attempted or actual destruction, defacing, tampering with, materially 
altering or otherwise damaging property not one’s own; and/or creating a condition that endangers 
or threatens property not one’s own.

11. Trespassing/Unauthorized Entry: unauthorized entry or providing another person unauthorized 
access to College premises, buildings, offices, information systems; unauthorized possession, 
duplication or use of keys for any College premises; or continued occupation of any College 
premises after being requested to leave by any College official.

12. Hazing: behavior or attempted behavior, regardless of intent, that endangers the mental or 
physical health of a student as a condition to initiation, admission into, or continued membership 
in any group or organization. For example, behavior that is degrading, causes embarrassment or 
ridicule, or results in destruction of property.

13. Refusal of Reasonable Request: failure to comply with a reasonable request from College 
officials or law enforcement officers acting in performance of their duties and/or failure to 
identify oneself to these persons when requested to do so.

14. Violation of any Federal, State, or Local Laws and College rules/policies: an act or omission 
that constitutes a violation of federal, state, or local laws, and/or College rules or policy, 
which is not otherwise covered in this Code.

15. Possession/Use of Controlled Substances: use, possession, manufacturing, distribution, or being 
under the influence of narcotics, or other controlled substances, and/or related paraphernalia 
while on a UAC campus , or while conducting business on behalf of UAC, except as expressly 
permitted by law.

16. Possession/Use of Alcohol: use, possession, manufacturing, or distribution of alcoholic 
beverages, or public intoxication while on a UAC campus or while conducting business on behalf of 
UAC.

17. Possession/Use of Weapons: illegal or unauthorized possession, distribution, use, or attempted 
use of firearms, explosives, other weapons including but not limited to slung shots, sand clubs, 
metal knuckles, daggers, dirks, spring blade knives, nun-chu-ka sticks, throwing stars, air guns, 
stun guns, and devices intended to injure a person by an electric shock, or dangerous chemicals on 
College premises.

18. Fire/explosive devices: any action that causes or attempts to cause a fire or explosion 
(including bomb threats), false reporting of a fire; tampering of safety devices; and/or the 
failure to leave a College building during a fire alarm.

19. Gambling: illegal gambling or wagering on UAC property or while participating in a College 
sponsored event or activity.

20. Smoking: smoking or use of tobacco products or electronic cigarettes on College property or in 
a College vehicle in violation of state law or College Policy 782.

21. Retaliation: A student shall not retaliate against any member of the College community who 
files, is the subject of, or participates in the investigation of an incident report, or who brings 
forward a complaint or concern.

22. Abuse of the student conduct system, including but not limited to:
a) Falsification or intentional distortion or misrepresentation of information when reporting an 
incident or before the Student Conduct Administrator and/or a student conduct board;
b) Disruption or interference with the orderly process of a student conduct investigation; 
attempting to discourage an individual’s proper participation in, or use of, the student conduct 
system;
c) Attempting to influence the impartiality of the Student Conduct Administrator and/or a member of 
a student conduct board prior to, and/or during the course of, the student conduct process;
d) Harassment (verbal or physical)and/or intimidation of the Student Conduct Administrator and/or a 
member of the investigation, during, and/or after a student conduct process;
e) Failure to comply with the action(s) imposed under the Student Code of Conduct; and/or
f) Influencing or attempting to influence another person to commit an abuse of the student conduct 
system.

Student Code of Conduct Procedures

Reporting: Any member of the College community may report inappropriate or concerning student 
behavior. A report of the behavior or incident shall be prepared in writing and submitted to the 
Dean of Students/Vice Chancellor for Academics. Reports may be submitted at any time after an 
incident has occurred but should be submitted as soon as possible after the event takes place, 
preferably within 24 hours of occurrence. Students who have an accommodation with the Disability 
Services are entitled to reasonable accommodations for all stages of the student conduct process. 
If possible, requests for accommodations should be made to the Dean of Students at the beginning of 
the process.

Presumption of non-responsibility: Subject to all other provisions of the Code or College Policy, 
any student charged with an infraction under this Code shall be presumed not responsible for a 
violation until determined to be responsible by a preponderance of evidence; for a student to be 
found responsible for a violation, the evidence must indicate that it is more likely than not that 
a violation occurred.
Initial Investigation: Once a report has been received, the Dean of Students or his/her designee 
will make an initial determination as to whether there is sufficient basis to believe that a policy 
violation(s) of the Student Code of Conduct has occurred. The Dean of Students may informally 
interview the complainant and or other witnesses may request additional information from the 
complainant as needed. If there are insufficient grounds to believe that a violation occurred, the 
complaint may be dismissed.

Disciplinary Proceedings/Notification: If it is determined that there are sufficient grounds to 
believe that a violation of the Student Code may have occurred, the Dean of Students will proceed 
with formal disciplinary proceedings.

Promptly after the conclusion of the initial investigation, the responding party will receive 
written notice of the alleged violations of the Student Code of Conduct, along with a copy of this 
policy, to the student’s home address by certified mail or delivered in-person. The notice will 
contain a summons for the respondent to appear at a meeting with Dean of Students, with date, time 
and place of the meeting. The meeting should be scheduled within 5 days after the responding 
party’s receipt of the notice, allowing adequate time for the respondent to prepare. At the meeting 
with the Dean, the allegations will be reviewed with the student, and the student will be notified 
of possible sanctions and of the student’s rights and responsibilities under this procedure. The 
student will be given the opportunity to respond to the allegations, and to present any evidence or 
witnesses not already provided for consideration. The student may also submit a written response to 
the allegations. If a responding party does not appear at the Administrative meeting, the Dean of 
Students shall proceed with a determination based on the information available.

Determination: Within 3 business days of the Administrative meeting, the Dean of Students shall 
make a determination of responsibility on the basis of whether it is more likely than not that the 
accused student violated the Code of Student Conduct. Written notice of the decision and any 
sanctions imposed will be delivered by certified mail to the respondent’s home address or in 
person. In situations where a student is found “not responsible” for the charged violations, but it 
is determined that the student would benefit from an educational conversation with appropriate 
University officials, the student may be required to participate in such a conversation.

Appeals: In the event the charged student disagrees with a finding of “responsible” or the 
sanction(s) imposed, the charged student may request an appeal within five (5) business days after 
notification of the decision. Appeals of all decisions shall be submitted in writing to the Dean of 
Students, stating clearly the grounds for appeal and remedies sought. The Dean of Students will 
gather an appeals committee to schedule a hearing. If the student does not appeal within the stated 
time, absent good cause, the decision of the Dean of Students is final.

The appeals committee includes: the Dean of Students (Vice Chancellor for Academics); Vice 
Chancellor for Finance or proxy; Student (selected by VC-A); Faculty or staff (selected by VC- A); 
Faculty or staff (selected by student appealing)

At the hearing, the student charged may be accompanied by one advisor or support person at the 
appeal hearing, which person may be an attorney. The advisor or support person may not speak on 
behalf of the student throughout the appeal hearing proceeding or otherwise participate in the 
hearing, beyond privately communicating with the party that the advisor is supporting. If the 
student has received a suspension of ten (10) or more days or expulsion, the advisor/attorney may 
fully participate during the appeal hearing proceeding.

Following the Appeal Hearing, the Committee will render a decision within five working days. The 
decision by the Dean of Students may be approved, rejected, or modified. The Respondent shall be 
notified of the outcome in writing. The decision rendered by the Committee is final.

Sanctions
The following action(s) or sanctions may be imposed upon any Student after being found responsible 
for violating the Student Code of Conduct:
o Conversation – A conversation with the student regarding the violation and steps to prevent a 
violation from occurring again.
o Warning – A notice in writing to the student that the student is violating or has violated 
institutional regulations.
o Probation – A written reprimand for violation of specified regulations. Probation is for a 
designated period of time and includes the probability of progressively more severe disciplinary 
actions if the student is found to violate any institutional regulation(s) during or after the 
probationary period.
o Loss of Privileges – Denial of specified privileges for a designated period of time.
o Restitution – Compensations for loss, damage, or injury. This may take the form of appropriate 
service and/or monetary or material replacement.
o Discretionary Actions – Work assignments, essays, service to the College, or other related 
discretionary assignments.
o College Suspension – Separation of the student from the College for a definite period of time, 
after which the student is eligible to return. Conditions for readmission may be specified. 
Following a suspension, students must request re-admission to the College. The written request must 
be submitted to the Dean of Students (Vice Chancellor for Academics). To be eligible for 
re-admission, all actions and conditions related to the suspension must be completed. After the 
written request is received, a committee will review the request and meet with the student. As a 
condition of re-admission, a readmission plan may be made. The student will be notified of the 
decision in writing.
o College Expulsion – Permanent separation of the student from the College
o Academic Misconduct Actions – see Policy 532 Student Academic Integrity.

• Sanctions will not ordinarily be imposed until any appeal is concluded and the decision becomes 
final.
• More than one of the actions listed above may be imposed for any single violation. Only 
disciplinary actions resulting from academic misconduct or involving expulsion from the College or 
revocation or withholding of a degree, shall be made part of the student’s permanent academic 
record. All student conduct actions, shall become part of the student’s disciplinary record.

• A Vice Chancellor Hold may be placed on a student account pending the completion or end date of a 
sanction.

Intervention and/or Removal for Disruptive Student Behaviors

UA Cossatot is committed to the well-being, welfare and safety of the college community and the integrity of its learning environment, while balancing the needs and rights of the student. There are situations that may arise where the behavior of a student jeopardizes the well-being and or safety of the college community and/or the student. This policy has been developed for use by the appropriate college officials in handling disruptive student behaviors due to medical, psychological, or other reasons. In any case where the behavior of a student, regardless of reason or circumstance, substantially disrupts the orderly processes of the classroom or college, and/or if a faculty/staff member has reasonable cause to believe the behavior has resulted in or may result in threatening, harmful, or disruptive conduct, the faculty/staff member should contact Campus Police for immediate assistance. Campus Police are responsible for taking the appropriate steps to refer the matter to the Vice Chancellor for Academics and Behavior Intervention team for immediate action.
Following assessment and recommendation by the Behavior Intervention team and approval by the VC for Academics, a student may be administratively withdrawn and immediately removed from the College if it is determined that the student:
• is engaging, or is likely to engage, in behavior that presents a danger or harm to self or others;
• disrupts the learning environment;
• causes substantial property damage; or
• is unable to o engage in the basic functions and requirements for participation in the education program and activities of the College.
Should a student be withdrawn or removed from campus, the student will be notified, either in writing or in person, of the reasons for the removal along with any referrals or supportive measures, and the conditions for readmission to the College. All records which pertain to the student’s personal health information will be kept confidential, as required by law. If the student wishes to challenge the withdrawal/ removal, he or she may request a meeting with the VC for Academics or Chancellor as appropriate.
This policy does not replace the College’s Student Code of Conduct or disciplinary procedures established by the College which governs a student’s behavior in violation of college policies, rules, or regulations. Therefore, it does not preclude a student’s immediate removal from the college, or any unit, class, facility or program, for disciplinary reasons in accordance with the Student Conduct Code where school officials determine that the behavior is more appropriately addressed under those procedures.

Student Personal Use of Computers and the Internet

UA Cossatot provides computers, video devices, and Internet services for students’ use as a means to enhance the quality of life of the student, to facilitate learning, and as a means to develop skills needed in the workforce.

Therefore, students are forbidden to use College equipment, computers, or access to the Internet as a means to view, copy, store, create web pages, create screen savers, or any other means to bring to the campus sexually explicit written materials, graphics, or pictorial images that are of a pornographic nature as determined by contemporary standards of the community.

A student who intentionally violates this policy will face disciplinary action by the appropriate Dean and may be dismissed from the College. Illicit pornographic materials and the student will be reported to the appropriate authorities for any criminal action that is determined by authorities to be appropriate. (Also, see College Policy 530.)

This is a summary of College Policy 465. To view the policy in its entirety visit https://www.cccua.edu/about-ua-cossatot/policies

I. General Principles

A.   This policy governs the use of computers, networks, and other computing resources at UA Cossatot. These resources are provided by the College to enhance its mission of teaching, research, and public service and to provide access to local, national, and international facilities in achieving these goals. The College is committed to computing and network systems that effectively meet the needs of its users.

B.   Individuals who are granted computing accounts or who use computing resources at the College accept the responsibilities that accompany such access. Each user is expected to use College accounts and resources for educational, research, or administrative purposes; except as otherwise provided in this policy, activities unrelated to these purposes are prohibited. Use of computing resources in violation of the regulations set forth in this policy will be reviewed through established College procedures for student and employee misconduct. Restrictions imposed on usage of computer and network systems may be challenged through the same procedures.

C.   The College is committed to intellectual and academic freedom in connection with its computing and network resources. Computers and networks can provide access to resources on and off campus, including the ability to communicate with other users worldwide. Such open access is a privilege, much like access to books in the library, and requires that individual users act responsibly. Use of computing and network resources should always be legal and ethical, reflect academic honesty, and show restraint in the consumption of shared resources. It should demonstrate respect for intellectual property, ownership of data, system security mechanisms, the right to personal privacy, and to the right of individuals to freedom from intimidation and harassment.

D.   All federal and state laws, as well as general College regulations and policies, are applicable to the use of computing resources. These include, but are not limited to, the Family Education Rights and Privacy Act of 1974, 20 U.S.C. § 1232g; the Electronic Communications Privacy Act of 1986, 18 U.S.C. §§ 2510 et seq.; the Arkansas Freedom of Information Act, Ark. Code Ann. §§ 25-19-101 et seq.; and state and federal computer fraud statutes, 18 U.S.C. § 1030 and Ark. Code Ann. §§ 5-41-101 et seq. Illegal reproduction of software and other intellectual property protected by U.S. copyright laws and by licensing agreements may result in civil and criminal sanctions.

II. Administration of Computing Resources

A. Privacy of Electronic Files

1.   Users do not own accounts on College computers but are granted the privilege of exclusive use of their accounts. Use of College computing resources for storage or transmission of data does not alter any ownership interest of the user in that data, Users are entitled to privacy regarding their computer communications and stored data.

2.   College officials will access electronic files, including e-mail files according to the following list (non-inclusive):

a.   The user consents in writing to such access.

b.   There is a valid search warrant or court order, or a request for electronic records that are open to public inspection under the Arkansas Freedom of Information Act.

c.   There exists an emergency situation in which the physical safety and/or well-being of person(s) may be affected or College property may be damaged or destroyed. Responsibility for authorizing access rests with the Director of DISS, Vice Chancellor, or Chancellor.

d.   There exist reasonable grounds to believe that a violation of law or College policy is occurring or has occurred. Access will take place only after a reasonable effort has been made to obtain consent. Responsibility for authorizing access rests with the Director of DISS, Vice Chancellor, or Chancellor.

e.   Access is necessary for maintenance of computers, networks, data, and storage systems. Authorized personnel may routinely monitor and log usage data. In all cases, the privacy rights of users shall be protected to the greatest extent possible.

III. Use of Computing Resources

1. In General: This section does not cover every situation involving the proper or improper use of College computing resources; however, it does set forth some of the responsibilities that a person accepts if he or she chooses to use those resources. The purpose of this section is to establish rules for the benefit of all users and encourage responsible use of computing resources.
2. Use without Authorization Prohibited

1.   No one shall (a) connect with or otherwise use any College computer or modem without proper authorization; (b) assist in, encourage, or conceal any unauthorized use, or attempted unauthorized use, of any College computer or modem; or (c) misrepresent his or her identity or relationship to the College to obtain access to computing resources.

2.   Users shall use only those computing and network resources that have been authorized for their use and must identify computing work with their own names or an approved means of identification so that responsibility for the work can be determined and users contacted, if necessary.

3. Accounts

1.   Users shall use their accounts for the purposes for which they are established.

2.   Users shall not subvert restrictions associated with their accounts such as levels of access.

3.   No one shall give any password for any College computer or network to any unauthorized person, nor obtain any other person’s password by any unauthorized means. Users are responsible for the use of their computer accounts and shall not allow others access to their accounts, through sharing passwords or otherwise. Users should take advantage of system-provided protection measures to prevent such access. Users are required to logoff when done using computer or network resources.

4. Security and Related Matters

1.   No one shall (a) knowingly endanger or compromise the security of any College computer, network facility, or other computing resource or willfully interfere with others’ authorized computer usage; (b) attempt to circumvent data protection schemes, uncover security loopholes, or decrypt secure data; (c) modify or reconfigure or attempt to modify or reconfigure any software or hardware of any College computer or network facility, no matter where located, or to interfere with others’ legitimate use of any such computing resource.

2.   No one shall attempt to access, copy, or destroy programs or files that belong to other users or to the College without prior authorization, nor shall anyone use College computing resources for unauthorized monitoring of electronic communications.

3.   No one shall create, run, install, or knowingly distribute a computer virus, Trojan Horse, or other surreptitiously destructive program, e-mail, or data via any College computer or network facility, regardless of whether demonstrable harm results.

4.   Users shall not place confidential information in computers without protecting it appropriately.  The College cannot guarantee the privacy of computer files, e-mail, or other information stored or transmitted by computer; moreover, the College may access such information in accordance with Part II of this policy.

5.   Users shall not knowingly or recklessly perform any act that will interfere with the normal operation of computers, terminals, peripherals, or networks and shall not intentionally waste or overload computing resources.

5. Intellectual Property: No one shall copy, install, use, or distribute through College computing resources any photographs, logos, images, graphics, graphic elements, audio, video, software, html markup, data files, or other information in violation of U.S. copyright, trademark, or patent laws or applicable licensing agreements.  It is the user’s responsibility to become familiar with the terms and requirements of any such laws or agreements. This subsection does not apply to any material that is in the public domain.

6. User Communications

   1. Users assume full responsibility for messages that they transmit through College computers and network facilities.

   2. No one shall use the College’s computing resources to transmit fraudulent, defamatory, obscene messages, or any material prohibited by law.

3.   No one shall use the College’s computing and network resources to: (a) annoy, harass, threaten, intimidate, terrify, or offend another person by conveying offensive language or images or threats of bodily harm to the recipient or the recipient’s immediate family; (b) repeatedly contact another person to annoy or harass, whether or not any actual message is communicated, and the recipient has expressed a desire for the contact to cease; (c) repeatedly contact another person regarding a matter for which one does not have a legal right to communicate (such as debt collection), once the recipient has provided reasonable notice that he or she desires such contact to cease; (d) disrupt or damage the academic, research, administrative, or related pursuits of another person; or (e) invade the privacy, academic or otherwise, of another person or threaten such an invasion.

4.   Users shall comply with this policy as well as the regulations and policies of newsgroups, lists, and other public forums through which they disseminate messages.

5.   Users shall not (a) initiate or propagate electronic chain letters; (b) engage in spamming or other indiscriminate mass mailings to newsgroups, mailing lists, or individuals; (c) forge communications to make them appear to originate from another person, e.g., spoofing; or (d) engage in resource-intensive activities unrelated to College functions, e.g., online role playing games (RPGs), listening to internet radio stations, connecting to any peer-to-peer file sharing network, etc.

G. Priority in Use of Computing Facilities

1.   In College libraries and general-access computer labs, or in any other environment in which users must share computing resources, priority shall be given to users engaged in activities directly related to the College’s mission, e.g., completing course assignments or engaging in research. The libraries and computer labs may adopt regulations to implement this policy and to encourage cooperation among users of the same equipment.

2.   Use of electronic messaging systems for non-course work is not permitted in libraries and general-access computer labs when others are waiting to use the equipment.

IV. Enforcement of Sanctions

A.   System administrators are responsible for protecting the system and users from abuses of this policy. Pursuant to this duty, system administrators may (1) formally or informally discuss the matter with the offending party, (2) temporarily revoke or modify access privileges, or (3) refer the matter to the appropriate disciplinary authority.

B.   Any violation of this policy may result in the revocation or suspension of access privileges. Imposition of such a sanction is within the discretion of the DISS or the appropriate academic or administrative unit.

C.   Any violation of this policy is misconduct for purposes of the student code of conduct, the College personnel policies and may be punished accordingly.

D.   Any offense that violates local, state, or federal laws may result in immediate loss of College computing and network privileges and may be referred to the appropriate College disciplinary authority and/or law enforcement

College Student ID and Email

Upon admission to UA Cossatot, students will be issued a student ID number and a student email account. The ID number is used to access CampusConnect for registration, schedules, grades, unofficial transcripts, and financial aid information. The student ID number is the basis for student log-on to campus computers and for the campus email account.

The ID includes a 15-digit number to access ERC databases and check out library books.

The campus email account will be used to deliver important information regarding pre-registration, financial aid data, lacking document information, graduation, transfer information, or other information that is vital for the students to know. It is important that you check this email account often for updates.

Student Parking on Campus

UA Cossatot provides parking on campus for student vehicles. A parking hangtag displayed from the rear view mirror of vehicles is required for all credit students taking classes on campus. See a campus police officer to obtain a permit. Tickets may be issued to students without proper hangtags.

College Publications

Students may receive copies of the school catalog or access the catalog on the College’s website. It is the student’s responsibility to be aware of all information published in the catalog. Unfamiliarity of college procedures is not an excuse for not following procedures. Contact the Office of Student Services for an alternate format.

Inclement Weather

In the event that the area weather is so severe the College feels that life and property may be in danger, classes may be canceled until weather and road conditions improve. We strive to distribute announcements regarding closures to students, faculty, and staff in a timely fashion. Announcements regarding College closings will be made through College social media accounts, over the following radio stations: in De Queen KDQN 92.1 and KTYC 88.5 and in Nashville KMTB 99.5 and KBPU 88.7. The college will use the college’s mass notification system to notify all college employees and students regarding campus closures.

Deployment and Military Drill

Many students choose to serve while pursuing their degrees. UA Cossatot strives to accommodate your continuing service.

Your choice to serve should not negatively affect your academic progress at the UA Cossatot. If you are one of the many students in the National Guard, Reserve, or inactive reserve components, UA Cossatot recognizes that there is a chance you might be mobilized or recalled to active duty or that there may be times when you need to miss class because your drill weekend is extended beyond your control. Students are responsible to keep their course instructor(s) informed of all military-related absences, but per UAC policy, you may be eligible for accommodations in these circumstances.

This section outlines your rights and responsibilities under campus policy and the appropriate steps to follow should you miss class due to military service.

What happens to my grades/classes if I’m called to active duty during the semester?

In order to receive appropriate credit/grades and avoid negative impacts to their record, students ordered to active duty during the semester are encouraged to officially withdraw from the college following established withdrawal procedures.

If you withdraw from the college due to being ordered to active duty after completing the seventh week and before completing the twelfth week of the semester, you may be entitled to receive credit for one-half of each course in which you have attained a standing of C- or better at the time of withdrawal. Full credit is given if the withdrawal occurs after completing the twelfth week of the semester. For more information please contact the Vice Chancellor for Academic Services and/or your financial aid representative.

What if I need to miss class due to Annual Training (AT)?

Per campus policy, Annual Training (AT) and other normal training orders are treated differently from mobilization or recall to active duty orders. If these orders interfere with your normal progress during the semester, you are encouraged to formally request through your chain of command postponement of your orders until the summer or the end of the semester so that you can complete the courses in which you are enrolled. If your request for postponement is denied, then you may be eligible for credit/grades under the campus policy for military withdrawals.

Students who are members of the Active Reserve Forces (including the National Guard) called to active duty under normal training orders will not be granted academic credit for courses in which they are enrolled unless they have requested a postponement of such a period of active duty for training until the summer, and unless the college has received a verification that such a request was officially denied.

This requirement, however, does not apply if you are called to active duty as a result of national emergency or as a result of the mobilization of the Reserve Forces (including the National Guard).

What if I need to miss class due to military obligations like monthly drill?

For members of the National Guard and Reserves, there may be times when you miss a class or two due to a weekday drill or similar military training. If orders are not issued, the student must contact the Vice Chancellor for Academic Services and/or your financial aid representative and bring a signed letter (usually from the unit CO) that specifically outlines the date(s) on which the student was in a military status. The Vice Chancellor for Academic Services, upon verifying the letter, will complete an “Absence Letter Request” and email it directly to the student. The student will then submit the letter to the instructor, either in person or through email.

What if I am in a medical program that requires clinical during the week or on the weekend and need to miss class due to military obligations like monthly drill?

Students applying for medical programs with mandatory clinical should visit with their unit CO regarding clinical and monthly drill. Only sixteen hours of clinical time can be missed during the year without making it up. In the event of an emergency (documentation required), the student must immediately re-schedule the clinical with the clinical coordinator. If the coordinator is able to re-schedule the student with another group in their program, the student will pay a fee of ten dollars per hour ($10.00) for each clinical hour missed. If the coordinator is unable to reschedule with another group in their program, the student will pay a fee of fifteen dollars per hour ($15.00) for each clinical hour missed. This fee will be paid to the business office, and a receipt will be given to the student. This receipt must be presented to the instructor who will be monitoring the make-up days before the clinical time is made up.

It cannot be emphasized enough that students are responsible to keep their course instructor(s) informed of all military absences.

Center for Student Success

The UA Cossatot Center for Student Success strives to provide college access to all people in Southwest Arkansas. The CSS assists underserved and nontraditional students achieve success in college. Students served by the center are Veterans, African Americans, Latinos, women, and other minorities. The CSS collaborates with other UA Cossatot organizations to ensure unity across all campuses and support for all students. CSS provides services emphasizing motivation and personal development. CSS events share cultural appreciation, civic responsibility, and health awareness with UA Cossatot and the service area communities. Current events and services are found on the CSS Facebook Page at www.facebook.com/CSSatUAC/

UA Cossatot Student Involvement

UA Cossatot believes that activities outside the classroom enrich, supplement, and provide a testing ground for classroom learning. These activities offer opportunities for social growth and for the development of values, appreciations, and insight. Active student organizations at the College include:

Phi Theta Kappa (PTK):  Phi Theta Kappa is an international honor society recognizing academic achievement at two-year colleges.  Phi Theta Kappa not only provides academic recognition but also provides assistance to students transferring to four-year institutions.  To be eligible for membership, students must have acquired twelve credit hours with a GPA of 3.5.  Members must maintain a GPA of 3.25 to remain in PTK.

Arkansas Licensed Practical Nursing Association (ALPNA):  The ALPNA is designed to promote awareness and professionalism among students in the Practical Nursing program.  As members of ALPNA, students exchange views with other students in similar programs at other colleges and participate in scheduled activities throughout the year.

Skills USA:  The purpose of the Skills USA student organization is to help students train in technical fields and develop social and leadership skills.  Activities that enhance the development of these skills will be conducted by the organization’s members and advisors.  The activities may include events within the local organization and other two-year colleges, such as parliamentary procedure, leadership, technical-specific, and troubleshooting contests.

Collegiate FFA:  Collegiate FFA empowers values-driven pre-professionals to lead and serve in schools, businesses and communities. Collegiate FFA enhances the collegiate experience through service and engagement to create premier leaders, enable personal growth and ensure career success. To join UAC's Collegiate FFA, students must be attending UA Cossatot and pursuing one of the following degree plans:

• Associate of Science in Agriculture Business
• Associate of Science in Agriculture Science
• Associate of Science in Agriculture Education
• Associate of Science in Natural Resources
• Technical Certificate in Agriculture

Being a member of UAC FFA will provide the following for students:

• Scholarship opportunities
• Develop and improve leadership, communication, and networking skills
• Make a difference in your community through leadership and service
• Build lasting friendships with your fellow FFA members 

Student Occupational Therapy Association (SOTA):  SOTA is an organization open to all OTA Program students.  Its purpose is to promote community service among its students, as well as enhance communication, interaction, and positive relationships between the OTA students at UA Cossatot and the community while ensuring students display a commitment to their educational duties.

Club Basketball:  UA Cossatot currently offers men’s Club Basketball through NIRSA Leaders in Collegiate Recreation. The team competes in games and tournaments throughout the basketball season, with home games being played at the UAC restored Lockesburg gymnasium. Leadership, teamwork, dedication, and respect are among the many skills exercised by inclusive competition, fitness, and recreation. NIRSA believes that collegiate recreation is a significant and powerful key to inspiring wellness in local, regional, and global communities

Club Soccer:  The UA Cossatot Club Soccer team is comprised of current students who were selected to participate as players of the Arkansas League representing UA Cossatot. The team competes in games and tournaments throughout the soccer season. UA Cossatot is committed to creating motivated players, instilling self-confidence and self-worth in each player.

Student Ambassadors:  UA Cossatot Student Ambassadors are current students who are chosen to be the face of UA Cossatot on campus and in the community. Through a joint effort with Student Services, they reach out to prospective students, sharing personal UA Cossatot experiences and successes. UA Cossatot Student Ambassadors are hard-working, honest, curious, adventurous, and have strong communication skills as well as high academic standards. In return for their service, these students receive tuition waivers and experience that aid in personal development – and fun!

Student Diversity Association:  SDA promotes cultural diversity and unity to all students regardless of race, age, or gender. SDA articulates the concerns of underserved students and brings forth cultural understanding to all students. SDA will also cultivate relationships within the community and other student organizations in order to promote academic success and social unity.

Student Physical Therapist Assistant Club (SPTAC):  SPTAC is an organization open to all PTA Program students.  The Mission of the SPTAC  is to promote a spirit of community service among its students, as well as enhance communication, interaction and positive relationships between the PTA students at UA Cossatot and the community while ensuring students display a commitment to their educational duties.